Van stock 101: inventory tracking for field service teams
When your stock lives in a fleet of vans, a central spreadsheet can’t keep up. The fix is treating each vehicle as its own location and giving crews a phone-first way to keep it current.
Make every van a location
Set up each van, trailer, and job site as a location. Now “what’s on board truck 3?” has a real answer, and the office can see it without a phone call.
Update from the field, not the office
Crews scan an item’s QR code and adjust the count as they use parts on a job. No app install, no laptop — just a phone camera. Stock stays accurate because updating it takes seconds at the point of use.
Restock before the next job
Set per-item warning levels so each van flags what needs reloading. A quick end-of-day glance (or an AI prompt, “which trucks need restocking?”) means crews show up prepared instead of short a part.
Keep the office and field in sync
Because everyone updates the same live data, the office always knows what’s where. Reconcile periodically with snapshots to catch drift across the fleet.