Unit-level tracking
Some things aren’t a number on a shelf, they’re a specific item with a name and a story. Switch any item to unit-level tracking and every physical unit becomes its own record: a name, an asset tag, and a status. Your stock totals add themselves up from the units, so “four drills” becomes “Drill 01, Drill 02, Drill 03 and Drill 04”.
Start free for a limited time| Unit | Asset tag | Status |
|---|---|---|
| Cordless drill 01 | DRL-001 | In stock |
| Cordless drill 02 | DRL-002 | Out on a job |
| Cordless drill 03 | DRL-003 | In stock |
| Cordless drill 04 | DRL-004 | Damaged |
Every unit is its own record
Give each physical item a name and an optional serial or asset tag, so “which one” always has an answer.
Status per unit
Mark each unit in stock, on order, out, or damaged. Your item’s four counts add themselves up from the units.
An audit trail per unit
Every status change is logged with who did it and when, so you can answer “where did unit 03 go?” weeks later.
Opt in per item
Turn it on only for the items that need it. Everything else keeps counting as a simple quantity, no migration required.
When a count isn’t enough
For consumables, a number is perfect. You have 1,200 nitrile gloves; you don’t care which 1,200. But plenty of things aren’t interchangeable. A cordless drill, a laptop, a rental kayak, a calibrated test meter, a loaner instrument: each one is a specific unit with its own history, condition and whereabouts. When someone asks “is the good drill back yet?”, a count of four can’t answer.
Unit-level tracking gives every physical item its own row. Flip the Track units individually switch on any item and Simple Inventory Management seeds one unit for each item you already have in stock, so nothing is lost. From there you name them, tag them and move them between statuses as they come and go.
Teams reach for it when each item is:
- High value, where losing one matters: power tools, instruments, electronics.
- Serialized, where the serial or asset tag is the identity: laptops, meters, medical devices.
- Loaned or rented, where you need to know who has which one right now.
- Condition-dependent, where “in stock” and “needs repair” have to live side by side.
The counts still add up
A unit-tracked item still shows the same four totals as everything else (in stock, receiving, sending, damaged), so your inventory table, low-stock alerts and reconciliation snapshots keep working exactly as before. The difference is that those totals are now derived: change a unit from in stock to out, and the counts move themselves. You get the per-item view and the per-unit detail from one place.